PKM for Handling Multiple Projects

Take control of chaos with a system specifically for busy project managers - dealing with multiple clients, departments, or projects of any kind with PKM.


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You’ll Never Believe How I Organize My Projects – This Simple Hack Will Blow Your Mind!

A personal knowledge management (PKM) system helps organize project information and prevent data loss by using tools like Notion, Obsidian, or Roam Research to create a centralized workspace with notes, tags, and links. Building a PKM involves brain dumping ideas, organizing with structure, and integrating it into your workflow.

Raise your hand if you’re drowning in a sea of scattered notes, random files, and endless browser tabs. Yep, we’ve all been there. But what if there was a way to tame the chaos and unleash your productivity like never before? Enter the world of Personal Knowledge Management (PKM) systems – the secret weapon for project ninjas everywhere.

Related reading: A birds eye view of PKM for project management.

Why you need a PKM

Let’s be real, juggling multiple projects is like trying to keep a dozen plates spinning at once. One wrong move and everything comes crashing down in a chaotic mess. But fear not, my friend, because a PKM is here to be your ultimate project sidekick.

Organize your project chaos

Say goodbye to the days of scattered notes, misplaced files, and endless browser tabs. A PKM acts as your digital command center, allowing you to centralize and organize all your project information in one place. No more wasting precious time searching for that elusive document or trying to piece together fragmented ideas.

Does ADHD make things even harder in this regard? There’s a PKM for that!

Never lose important info

Have you ever had a brilliant idea strike you in the shower, only to forget it by the time you reach your desk? With a PKM, you can capture and store those fleeting thoughts and insights instantly. Never again will a game-changing concept slip through the cracks, because your PKM has your back, safeguarding your intellectual wealth.

Popular PKM tools for projects

Now that you’re sold on the idea of a PKM, it’s time to choose your weapon. The market is flooded with options, but don’t worry, we’ve got you covered with a rundown of the top contenders.

Notion: the all-in-one workspace

If you’re looking for a versatile and visually stunning PKM, Notion is your go-to. This all-in-one workspace allows you to create databases, wikis, kanban boards, and more, all while seamlessly integrating with your existing tools. It’s like having a digital Swiss Army knife at your fingertips.

Obsidian: the note-taking powerhouse

For those who live and breathe in the world of notes and documents, Obsidian is a force to be reckoned with. This open-source gem is built around a local folder of plain text files, making it a lightning-fast and future-proof solution. With its powerful linking capabilities, Obsidian will have you building a interconnected web of knowledge in no time.

Roam Research: the bi-directional beast

If you’re looking for a PKM that thinks like you, Roam Research is your match made in heaven. This bi-directional linking powerhouse allows you to connect ideas in a way that mimics the natural flow of human thought. With its intuitive and flexible interface, Roam will have you exploring your knowledge from every angle imaginable.

How to build your PKM

Alright, you’ve chosen your PKM weapon of choice. Now it’s time to unleash its full potential and transform the way you manage projects forever.

Start with a brain dump

The first step to taming the chaos is to get everything out of your head and into your PKM. Don’t hold back – dump every idea, note, and random thought into your system. It may seem like a jumbled mess at first, but trust the process.

Organize with tags and links

Once you’ve purged your brain, it’s time to bring order to the madness. Use tags and linking to connect related ideas and create a web of knowledge. As you build these connections, you’ll start to see patterns and relationships emerge, unlocking insights you never knew existed.

Integrate with your workflow

The true power of a PKM lies in its ability to seamlessly integrate with your existing workflow. Whether you’re taking notes in a meeting, capturing ideas on the go, or collaborating with your team, make your PKM a natural extension of your process. Soon, it will become an indispensable part of your productivity arsenal.

In the ever-evolving world of projects and productivity, a Personal Knowledge Management system is your secret weapon. By harnessing the power of tools like Notion, Obsidian, and Roam Research, you’ll be able to conquer the chaos and unlock a level of focus and clarity you never thought possible. So what are you waiting for? Embrace the PKM revolution and watch as your projects soar to new heights.


What’s the best PKM tool?

The truth is, there’s no one-size-fits-all solution when it comes to PKM tools. It all boils down to your personal preferences and workflow needs. Notion might be the perfect fit for some, while others may thrive with the simplicity of Obsidian or the free-flowing nature of Roam Research. The key is to experiment and find the tool that clicks with your unique style.

How much time does it take?

Building a robust PKM system is a marathon, not a sprint. In the beginning, you’ll need to dedicate some time to setting up your system and importing your existing notes and ideas. But once you’ve laid the groundwork, maintaining and expanding your PKM becomes a seamless part of your daily routine. The time investment is minimal, but the payoff in terms of productivity and clarity is priceless.

Is a PKM really necessary?

In today’s fast-paced and information-overloaded world, a PKM isn’t just a luxury – it’s a necessity. Without a centralized system to capture, organize, and connect your ideas and knowledge, you risk losing valuable insights and drowning in a sea of chaos. A well-crafted PKM is the lifeline that will keep you afloat and thriving in the midst of project madness.