PKM for School – Make Education Easy Again

Whether you're a student or teacher or administrator, let's help your brain stay clear and organized.


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In today’s world, where we’re bombarded with too much information, good personal knowledge management skills are essential.

Whether you’re a student, teacher, or administrator, this can make a big difference in how you learn, teach, and lead.

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What is PKM? (in a nutshell)

Personal Knowledge Management (PKM) is the practice of organizing, integrating, and cultivating the information and insights that are valuable to you.

  • It helps you make sense of the overwhelming amount of information you encounter daily, allowing you to focus on what truly matters.
  • By collecting and combining different thoughts and concepts, PKM can help you develop fresh ideas and boost your imagination.
  • It helps you learn more effectively by actively engaging with and internalizing knowledge.

Related reading: PKM for various other domains/jobs.

PKM for teachers.

If you’re anything like my wife, school is overwhelming.

The sheer amount of papers, documents, data, to-do list, materials, supplies, etc.

PKM could be a game-changer.

By embracing PKM, you can streamline your workflow, freeing up valuable time and mental energy to focus on what truly matters – inspiring and guiding your students. No more scrambling through disorganized files or struggling to recall that brilliant teaching strategy you came across last year.

Moreover, PKM empowers you to stay up-to-date with the latest pedagogical (fancy words, watch out) trends and research, continuously refining your craft and providing your students with the most effective and engaging learning experiences.

In short, it’s going to help you stay clear and organized.

PKM for students.

Check out our expanded guide for PKM for students.

Less time spent stressing over whether or not you have all the stuff you need.

More time goofing off with friends and growing as a human being.

For students, Personal Knowledge Management is a powerful tool that can revolutionize the way they learn and retain information. Imagine effortlessly organizing and connecting the vast array of concepts, ideas, and insights they encounter throughout their academic journey.

You can enhance your understanding and recall by actively engaging with and internalizing knowledge. No more cramming for exams or struggling to make sense of disjointed notes and resources.

Furthermore, PKM equips you with the critical thinking and problem-solving skills essential for success in today’s rapidly changing world. As you curate and connect ideas, you’ll develop the ability to synthesize information from diverse sources and generate innovative solutions.

PKM for administrators.

Just because you’re not in the classroom doesn’t mean school is any less overwhelming. Am I right?

For administrators, Personal Knowledge Management is a powerful tool that can streamline operations, foster collaboration, and drive continuous improvement within educational institutions.

You can centralize and organize the vast array of information and data that flows through your organization, from policy documents and budgetary reports to staff evaluations and strategic plans. No more wasting precious time searching for critical information or duplicating efforts due to siloed knowledge.

Moreover, PKM enables you to identify patterns and insights that might go unnoticed, empowering you to make data-driven decisions that drive positive change and enhance your institution’s overall effectiveness.

The basics of organizing knowledge.

Organizing information is at the heart of PKM.

Here’s some basics:

File Management Systems

A well-structured file management system is one of the most basic yet essential components of PKM. By implementing a logical and consistent naming convention and a thoughtful folder hierarchy, you can ensure your digital files are easily accessible and searchable.

  • Google Drive
  • Dropbox
  • Any school-specific software your IT team sent out

Knowledge Bases and Wikis

Do you have an online resource to which your entire staff can say, “this is where I find X?”

Knowledge bases and wikis can be invaluable for more complex and interconnected information. These platforms allow you to create a centralized repository of knowledge where you can organize and link related concepts, ideas, and resources. This approach not only facilitates easy retrieval but also encourages the formation of new connections and insights.

Task and Project Management

Effective task and project management is crucial for translating organized knowledge into action. By breaking down larger goals into actionable steps and tracking progress, you can ensure that your efforts are focused and productive while minimizing the risk of overlooking important tasks or deadlines.

PKM tools for students and teachers alike.

To embark on your Personal Knowledge Management journey, you’ll need the right tools to support your efforts.

Fortunately, many options are available, from simple note-taking apps to comprehensive knowledge management platforms.

  • Apple Notes
  • Google Docs
  • Notion
  • Evernote

You can use all of these for free right this second.

Tools like Notion, Obsidian, and Roam Research offer powerful note-taking and knowledge organization capabilities for students and teachers alike. These applications allow you to create interconnected notes, link related concepts, and even embed multimedia content, making capturing and synthesizing information easier.


School is always going to be sort of overwhelming, but the more we can stay on top of our info, the better our brains are going to be.

And the better school is going to be!


What are the benefits of using PKM for students?

Embracing Personal Knowledge Management as a student can yield numerous benefits, including:

  • Improved understanding and retention of course material by actively engaging with and connecting ideas.
  • Enhanced critical thinking and problem-solving skills by synthesizing information from diverse sources.
  • Better organization and accessibility of notes, resources, and assignments, reducing stress and improving productivity.

How can I get started with PKM as a student?

Getting started with PKM as a student is relatively straightforward. Begin by evaluating your current note-taking and organization methods and identify areas for improvement. Next, explore different PKM tools and techniques that align with your learning style and preferences. Finally, consistently apply and refine your PKM approach throughout your academic journey.

What are some popular PKM tools and software?

While there are numerous PKM tools available, some popular options for students and teachers include:

  • Notion: A versatile workspace that combines note-taking, task management, and knowledge organization.
  • Obsidian: A powerful note-taking app with advanced linking and knowledge graph capabilities.
  • Roam Research: A unique note-taking tool that emphasizes creating interconnected ideas.
  • Evernote: A user-friendly note-taking and organization app with robust search and collaboration features.
  • Microsoft OneNote: A digital notebook that integrates seamlessly with Microsoft Office suite.